Time Tracking with factoris.onesocial

Time Tracking - Flexible, Automated, and Individual

With the time tracking function of factoris.onesocial, recording, managing, and billing working hours for your facility becomes simple and transparent. Whether appointments, shifts, absences, or overtime - the software offers all the necessary tools to efficiently organize and bill your working time processes. Everything is optimally tailored to the requirements of the social sector and easily accessible for both managers and employees - via the desktop version or directly in the mobile app.

Working Time in the Context of Appointments

factoris.onesocial seamlessly links working time with appointments. Working hours resulting from client appointments are automatically recorded and prepared for billing. Working times can differ from appointment data - for example, additional preparation and follow-up time or travel times can be separately documented and considered.

The software offers maximum flexibility: You can individually define how working hours should be linked to appointments and ensure that all relevant aspects such as breaks, additional tasks, or time deviations are correctly recorded. This provides you with a precise and traceable basis for time tracking.

Automatic Recording of Bonuses

The time tracking of factoris.onesocial includes comprehensive and configurable bonus regulations. Holiday, weekend, or night bonuses can be stored and automatically calculated on a time or percentage basis. On-call times or other special regulations can also be flexibly configured so that every hour worked is correctly billed according to your facility's individual specifications.

By automating bonus calculations, you not only save time but also ensure that all collective agreement or legal requirements are reliably met. This feature is particularly helpful for complex shift systems or facilities with irregular working hours.

Vacation, Absences, and Individual Configuration

factoris.onesocial facilitates the management of vacation requests and absences. Employees can submit vacation requests via the app, which can be reviewed and approved by the respective managers. A clear vacation and absence management shows all participants the current status - including remaining vacation, sick leave quotas, and other individual absences.

Absences are fully configurable so you can individually define categories such as "Sick," "Training," or "Special Leave." The software also allows setting up specific rules, such as maximum absences per year or different approval processes for certain categories.

Shift Planning with Shift Systems

An integrated duty planning tool makes factoris.onesocial an indispensable tool for organizing shifts. Duty schedules can be created for entire teams or individual employees, taking into account individual preferences, available capacities, and legal requirements.

Employees can view their shifts via the app, make swap requests, or submit preferences for future shift plans. Managers always have an overview of open shifts, vacation requests, or sick reports and can flexibly adjust the plan.

Multi-Stage Monthly Closing and Export Options

The monthly closing in factoris.onesocial is flexible and enables multi-stage processing with integrated correction function. Working hours can be reviewed, adjusted, and finally released - all transparently and audit-proof documented.

For further processing, comprehensive export options are available. Working time data can be exported to Excel or directly transferred to common payroll systems such as Lexware. This allows billing to be seamlessly integrated into existing accounting and payroll systems, significantly reducing administrative effort.

Overtime Accounts and Individual Regulations

factoris.onesocial offers the ability to maintain multiple overtime accounts with different rules. You can define maximum and minimum values, automatically convert overtime to compensatory time off, or store individual agreements.

The management of these accounts is transparent and flexible, so employees are always informed about their current status. Via the app, they can view their overtime and submit requests for reduction. This promotes personal responsibility and facilitates collaboration between team members and management.

Convenient Use in the App

The time tracking of factoris.onesocial is fully integrated into the mobile app. Employees can directly record working hours, view shifts, check bonuses, submit vacation requests, and manage their overtime - all in one place and accessible at any time.

Managers also benefit from the app, as they can grant approvals, view overviews, and flexibly adjust duty schedules. With mobile use, time management becomes not only easier but also more modern and efficient for everyone involved.

A Comprehensive Solution for Professional Time Management

factoris.onesocial offers you a professional and flexible solution to cover all aspects of time tracking. From recording to management to billing - the software adapts to your individual requirements and supports you in saving time and resources. Thanks to modern features, intuitive operation, and comprehensive automation, time management in your facility is taken to a new level.